Executive Personal Assistant

My client based in Birmingham B4 is looking for an executive personal assistant.

-Birmingham B4

-19.51-22.64 per hour depending on experience

-Temporary around 3 months

-Monday to Friday

-09:00-17:00

-Starting ASAP

Main duties:

-Develop and maintain administrative systems to support the activities of the designated Pro Vice

Chancellor(s) Director(s), Dean(s) or Senior Manager(s).

-Review, establish and manage systems and record keeping within the designated office,

ensuring information is accessible and retained in an appropriate manner.

-Maintain a comprehensive and dynamic diary of appointments.

-Maintain a detailed calendar of priorities, deadlines and key events and proactively advise on

impending deadlines.

-Prioritise, coordinate, and arrange meetings including the preparation of briefing material,

distribution of papers and agendas and taking forward any points of action, as required.

-Maintain records of work, issues pending and work in progress, and to prioritise work to meet

both internal and external deadlines.

-Prioritise, initiate, respond to and redirect where necessary internal and external

communications and arrange for other members of staff to represent when necessary.

-Support various key governance and committee activities including the collation of information,

preparation of papers and reports, maintaining confidential records, dealing with queries and full

committee support as required.

Support the Executive's external relation activities including the organisation of inward and

outward visits and other events as required

-Produce a wide range of reports, letters, papers and presentations, drafting appropriate

correspondence on own initiative.

What we're looking for:

-Experience of working in a higher education environment.

-Experience of servicing committees

-A high level of literacy and numeracy.

-Excellent IT skills including advanced knowledge of word processing,

spreadsheet and presentation software packages, preferably Microsoft

Word, Excel and PowerPoint.

-A degree or equivalent professional qualification.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.