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Role Purpose
Oversee the smooth operation of the Accounts Payable and Purchasing functions, while supporting treasury activities. Act as deputy to the Head of Finance Operations, ensuring the day-to-day delivery of high-quality financial services across the organisation.
Main Responsibilities
- Lead and manage the Accounts Payable team, ensuring workloads are effectively prioritised and delivered to deadlines
- Oversee daily AP operations, including invoice processing, payment runs, and supplier account management
- Ensure all month-end close tasks are completed accurately and on time
- Oversee the administration and supply of office/stationery systems
- Monitor and manage key supplier accounts, resolving queries promptly and maintaining strong relationships
- Carry out reconciliations for international expenditure
- Prepare regular reports on purchasing activity and expenditure to support statutory compliance and management decision-making
- Produce and maintain schedules of variances and retrospective orders on a monthly basis
- Support the implementation of new finance systems and lead on user training
- Contribute to preparation for internal and external audits, providing evidence and explanations where required
- Oversee and monitor petty cash expenditure
- Act as deputy for the operational management of banking systems and treasury functions
- Provide leadership, direction, and development to the AP and wider finance operations team, ensuring clear communication and effective team collaboration
- Support the Head of Finance Operations in managing the wider finance services team, including performance management and absence monitoring, working closely with HR where necessary
- Encourage and support staff to continuously improve the quality of service provided
- Contribute to setting high standards of accuracy, efficiency, and customer service within the finance operations function
- Carry out any other responsibilities appropriate to the level of the role
- Ensure compliance with all financial policies, procedures, and regulatory requirements
