PA

Kate+Co

Posted 6 hours ago, valid for 19 days

Birmingham, West Midlands B27 6QS, England

Full Time

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Sonic Summary

We are seeking a proactive and highly organized Personal Assistant (PA) to support a team of Project Managers in delivering regeneration and sustainable development projects.
The role involves managing diaries, documentation, meetings, travel planning, and communication, ensuring operations run efficiently.
Candidates should have strong experience with Microsoft Office 365 and a background in property, construction, or project-based environments.
The position requires exceptional organizational skills, attention to detail, and excellent communication abilities, with a salary of £30,000 to £35,000 per year.
A minimum of 3 years of relevant experience is required for this fast-paced role.

Are you a proactive, highly organised PA looking for a varied role where you can make a real impact? We are looking for a dedicated PA to support a team of Project Managers in delivering transformative regeneration and sustainable development projects. As a PA you will provide seamless day-to-day support, ensuring operations run efficiently across diary management, documentation, meetings, travel planning, and communication. This is a fast-paced role, ideal for someone who thrives on responsibility, enjoys variety, and takes pride in providing proactive, high-quality support. Key Responsibilities as a PA will include:

Manage multiple diaries, emails, and team calendars proactively
Prepare, format, and collate documents including board reports, meeting papers, letters, agendas, and PowerPoint presentations to deadline
Maintain document systems, project databases, and budget trackers
Coordinate legal document execution and ensure archiving procedures are followed
Organise internal/external meetings, including Teams calls, video conferencing and room bookings
Book travel and accommodation and process expenses and mileage claims
Act as a key point of contact, answering phones and emails, and managing team communications
Update contacts databases and support company-wide document sharing via Teams and OneDrive
Support events, CPD tracking, subscriptions and occasional reception cover
Take meeting minutes and manage follow-up actions as required

Experience we are looking for to be considered as a PA:

Strong experience using Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
Experience working in a property, construction, or project-based environment
A proactive mindset with the ability to anticipate needs and take initiative
Exceptional organisational skills and attention to detail
Excellent communication and interpersonal skills
A flexible, can-do attitude and a willingness to assist others across the team
Confidentiality, professionalism, and a commitment to representing the company

For more information please contact Kirsty on or Should your application be unsuccessful, your CV will be kept on file for future vacancies.

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