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- Receptionist/Administration - DSM
DSM are seeking a dedicated and efficient Receptionist/Administration professional to join our team. As the first point of contact for our organization, you will play a crucial role in creating a positive and welcoming experience for visitors and clients. Additionally, you will provide essential administrative support.Salary: 21k per annumBenefits: - Life Cover
- Reqard Gateway Benefit System
- Discretionary Bonus Scheme
- Accident Cover
Key Responsibilities:Reception Duties:• Greet and welcome visitors with a warm and friendly demeanor.• Answer and direct phone calls in a professional manner.• Manage inquiries and provide accurate information or route them to the appropriate person.• Maintain a tidy and organized reception area.Administrative Support:• Assist with general administrative tasks, including typing, copying, scanning, and filing documents.• Schedule appointments and meetings, and manage calendars for executives or staff.• Handle incoming and outgoing mail and packages.• Order food for the canteen.• Assist with data entry and maintaining databases.Office Management:• Monitor and maintain office supplies inventory, reorder items as needed.• Ensure office equipment is properly maintained and serviced.• Coordinate with external cleaners for services such as cleaning and canteen Maintenance.4. Communication and Coordination:• Serve as a liaison between departments, ensuring effective communication and collaboration.• Relay messages and information accurately and promptly.• Assist in the preparation of reports, presentations, and correspondence as needed.• Coordinate internal and external meetings, including room bookings and catering arrangements.Qualifications:• Proven experience in a receptionist or administrative role.• Excellent communication and interpersonal skills.• Proficient in Microsoft Office Suite (Word, Excel, Outlook).• Ability to multitask and prioritize tasks effectively.• Attention to detail and accuracy.• Professional appearance and demeanor.Additional Requirements:• Ability to maintain confidentiality and handle sensitive information with discretion.• Willingness to take on additional duties as required to support the team and organization.
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