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Are you a highly organised, proactive, and experienced Personal Assistant seeking a rewarding and impactful role supporting a Headteacher in Blackburn? Do you possess exceptional administrative and communication skills and thrive in a fast-paced educational environment? If so, we want to hear from you!
The Role:
We are seeking a highly efficient and professional Personal Assistant to provide comprehensive administrative and secretarial support to our Headteacher. This is a pivotal role within the school, requiring discretion, initiative, and excellent interpersonal skills. You will be the first point of contact for many stakeholders and will play a key part in the smooth and effective operation of the Headteacher's office and the wider school.
Key Responsibilities:
- Manage the Headteacher's diary, schedule appointments, and coordinate meetings efficiently.
- Act as the first point of contact for internal and external stakeholders, handling enquiries with professionalism and discretion via phone, email, and in person.
- Prepare correspondence, reports, presentations, and other documents using Microsoft Office Suite (Word, Excel, PowerPoint), ensuring accuracy and timely distribution.
- Manage incoming and outgoing mail and emails (including Gmail), prioritising and responding appropriately.
- Coordinate travel arrangements and accommodation as required.
- Assist with the preparation of agendas and minutes for meetings (including those held via Google Meet), ensuring follow-up actions are tracked using tools like Google Tasks.
- Liaise effectively with staff, students, parents, governors, and external agencies.
- Assist with school events and projects as required, potentially using Google Calendar for scheduling and collaboration.
- Manage office supplies and ensure the smooth running of the Headteacher's office.
- Undertake other administrative tasks as required by the Headteacher.
About You:
- Proven experience as a Personal Assistant, ideally within an educational setting or a similarly demanding environment.
- Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines effectively.
- Strong IT skills, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets).
- Ability to work independently, take initiative, and exercise sound judgement.
- Discretion and the ability to handle confidential information with sensitivity.
- A proactive and flexible approach to work.
- A genuine commitment to supporting the Headteacher and the wider school community.
Desirable:
- Experience working within the UK education system.
- Familiarity with school administration procedures and relevant software.
- Proficiency in using Google Workspace for collaboration and organisation.
- Experience managing social media accounts or website updates (beneficial for school communication).
- First Aid certification.
Location: Blackburn, Lancashire
Contract Type: Permanent.
Salary: Up to £36k (NEG).
Start Date: May 2025 or sooner.
Benefits:
- Opportunity to work in a supportive and rewarding educational environment in Blackburn.
- Access to professional development opportunities.
How to Apply:
If you are a highly organised and dedicated individual with the skills and experience to excel as a PA to our Headteacher in Blackburn, we encourage you to apply. Please submit your CV and a compelling cover letter outlining your relevant experience and why you are interested in this position to . Please mention "PA to Headteacher Application - Blackburn" in the subject line.
Closing Date for Applications: 25th April 2025.
This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check.
