Legal Secretary – Conveyancing

Location: Bognor-Regis
Salary: Circa £36k to £30k Competitive, based on experience
Job Type: Full time Permanent

We are currently seeking a proactive and detail-oriented Legal Secretary to join our friendly and professional conveyancing team. The successful candidate will play a vital role in supporting our legal professionals and ensuring the smooth operation of our conveyancing services.

Key Responsibilities:

Liaising with clients both in-person and over the telephone
Handling telephone communications with third parties, including solicitors and banks
Providing conveyancing quotes to prospective clients
Accessing and navigating key online portals, such as HMLR, Thirdfort, Amalytix, and Lender Exchange
Completing CHAPS/BACS forms accurately and efficiently
Maintaining central diaries and scheduling appointments
Managing deeds and wills in accordance with firm policies
Archiving and retrieving client files as needed
Handling outgoing mail and ensuring timely dispatch
Filing and undertaking general clerical duties
Photocopying documents and correspondence
Processing financial transactions including cheque requisitions and payment handling
Promoting a safe and healthy working environment
Contributing to the development and refinement of office procedures
Performing other duties as required to support the firm
Ensuring strict confidentiality of client data at all times

The Ideal Candidate Will Have:

Previous experience in a legal secretary role, ideally within a conveyancing department
Excellent communication and organisational skills
Strong attention to detail and the ability to multitask
Familiarity with legal administrative systems and online portals
A professional and client-focused approach
A commitment to maintaining confidentiality and high standards of work

For further information on this excellent opportunity, please forward a copy of your CV in the first instance