Admin Lead Manager

Overview:

A unique and highly demanding opportunity has arisen for an experienced, highly proactive Admin Lead Manager to support a high-net-worth individual (HNWI) across both international business and personal domains. In addition to providing dedicated 1:1 support, the successful candidate will also be responsible for leading and overseeing a team of administrative professionals, ensuring seamless coordination and exceptional standards of service delivery across the board.

This is a fast-paced, dynamic role that will require international travel, operational flexibility, and the ability to manage across multiple time zones with discretion and resilience.

Responsibilities:

• Oversee, mentor, and coordinate a high-performing team of administrative staff across global locations.
• Allocate tasks, monitor performance, and ensure effective workload management within the team.
• Lead by example, fostering a culture of professionalism, accountability, and service excellence.
• Identify process improvement opportunities and implement best practices across administrative functions.

• Act as a trusted gatekeeper, maintaining discretion and professional communication on behalf of the principal.
• Coordinate business meetings, agendas, and ensure all documentation and briefings are prepared.
• Support the principal in commercial and strategic projects through research and reporting as needed.

• Plan and manage complex travel itineraries for the principal, their family, and support personnel (private and commercial flights, visas, ground transport, accommodation).
• Ensure meticulous travel planning with contingencies for last-minute changes.
• Accompany the principal on global travel where required, providing logistical and operational support throughout.

Person Specification:

• Proven experience as a senior Executive Assistant or Chief of Staff supporting a HNWI or C-level executive.
• Strong team management or supervisory experience within an administrative or operational environment.
• Demonstrated ability to manage international travel and cross-border logistics in fast-paced, high-pressure situations.
• Willingness to travel internationally, often at short notice, and for extended periods.
• Exceptional organisational and multitasking abilities.
• High integrity, confidentiality, and professional maturity.
• Strong interpersonal and diplomatic skills with the ability to liaise across all levels.
• Willingness to work evenings, weekends, and irregular hours as required.

• in Microsoft Office Suite, Google Workspace, and travel management platforms (e.g., TripIt, Concur).

Additional Information:

• Must hold a valid passport and be eligible for global travel.
• You maybe required to stay
• Role is subject to background checks and references.
• Applicants must be eligible to live and work in the UK and/or other relevant jurisdictions.

Please note:

As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.

In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.