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When it comes to our people, the team is everything at this company, - an environment of sharing and collaboration, and a real sense of loyalty to each other and the firm. We are a company with over two hundred employees.
The hours are 9.00am t0 5pm and we operate a hybrid working.
Main duties will be:
- Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
- Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
- Deal promptly with any finance requests such as billing, TT's in/out and any other queries that may arise
- E-filing, hard copy filing and file maintenance
- Typing letters, emails and file notes as dictated by our fee earners
- Document production, amending and creating documents from our standard templates in line with our standards experienced with track changes and create comparison documents
- Preparing bundles
- Liaise with the PA team as and when required
- Support fee earners with file opening process
- Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
- Liaise with other Secretaries to share tasks and discuss deadlines
- Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to
The successful candidate will have the following skills:
- Excellent telephone manner and communication skills
- Exceptional organisational skills with an eye for detail
- Team orientated personality with the ability to work independently and with others
- Flexibility and dependability
- Ability to take the initiative and demonstrate proactivity
- Ability to remain calm under pressure and work to tight deadlines
- Conscientious, approachable and enthusiastic
- Have a positive approach to daily tasks
- Ability to embrace change and do so in a positive and energetic way
- Excellent telephone manner and communication skills
- Accurate typing speed of at least 60 words per minute
In return we will provide full training in all aspects of law, we provide a full range of benefits, including 25 days holidays, gym membership, life assurance, pension and hybrid working conditions.
