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- High-level PA support to the Board of Directors: complex diary, travel and meeting coordination.
- Managing high-level documentation including board reports, meeting packs, and confidential files, ensuring accuracy and timely distribution to stakeholders.
- Proactive mindset with the ability to anticipate the needs of the leadership team and take initiative without instruction.
- Acting as a trusted advisor and gatekeeper to senior leaders.
- Managing office facilities and coordinating with suppliers, contractors, and service providers to ensure a safe, polished and well-functioning workspace.
- Mentoring a small admin team and helping shape office culture and standards.
- Coordinating internal communications, team events, and social initiatives.
- Streamlining administrative processes and improving internal systems.
- Supporting onboarding processes and maintaining key documentation.
- Ensuring office health and safety procedures are followed and records maintained.
- Substantial previous experience in a combined PA and Office Manager role.
- Confident supporting C-suite or Board-level individuals.
- Strong operational knowledge of office and facilities management.
- Exceptional communication and interpersonal skills.
- Professional, diplomatic and capable of dealing with highly confidential matters.
- Naturally proactive, organised and solutions focused.
- Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
- Friendly, professional, and discreet with a “no task too small” attitude - someone who genuinely enjoys supporting others and takes pride in being the go-to person.
- Driving licence with access to your own vehicle required due to occasional travel.
