Team Administrator

Our client a highly regarded firm are seeking a Team Administrator to provide effective and high-quality administrative support. The successful candidate will support the team with regular and ad-hoc administrative tasks, as well as other secretarial duties, ensuring the smooth operation of the office.

Key Responsibilities:

• Coordinate the booking of conference rooms, video conference facilities, taxis, refreshments, restaurants, and liaising with both internal and external meeting attendees.
• Organise travel arrangements, including flight bookings, hotel reservations, car transfers, and preparing detailed itineraries.

• Assist with simple typing tasks, including digital dictation, copy typing, and handwritten amendments.
• Ensure all documents adhere to the firm's house style, proofreading work to maintain a consistently high standard.
• Help prepare agendas, presentations, and meeting papers, and ensure timely distribution.

• Assist with internal project or matter-related tasks, such as uploading files to deal rooms, printing, filing, archiving, and coordinating courier services.
• Provide ad-hoc support to the practice support team as needed.

• Handle day-to-day administrative tasks like photocopying, scanning, and delegating tasks to the appropriate department when necessary.
• Manage new client matter openings and other tasks associated with the process.
• Ensure document management is organised, including closing and archiving files.
• Process and submit travel invoices and expense

Required Skills/Experience

• Some office experience is desirable, although training will be provided
• Client service-oriented approach
• Strong teamwork and problem-solving abilities
• Excellent computer skills, particularly with MS Office
• Good communication skills and attention to detail
• Self-management and organisational skills, able to prioritise effectively in a fast-paced environment