Administration Assistant

An excellent opportunity has arisen for an experienced Administration Assistant to join the Pre-Construction Team of a well-established, multi-disciplined Construction and Consulting Engineering company based in Bromsgrove.

In this role, you will provide vital administrative support during the pre-construction phase of various projects. Your day-to-day duties will include managing project-related documentation, maintaining databases and Client portal systemsand assisting the Team with a range of administrative tasks.

This role is ideal forsomeone with solid experience in an office-based administration role. While prior experience within the construction industry is advantageous, it isnot essential;strong general admin skills and a proactive, organised approach are what matter most.

Main Duties:

• Answering telephone calls, responding to requests for information and enquiries and fielding these to the appropriate personnel where appropriate.

• Responding to enquiries, requests for further information, uploading and extracting information and documentation as required and uploading this to the correct internal systems. This includes information and requests surrounding invoicing.

• Monitor emails arriving in the group team email inboxes as directed. Responding to requests for further information and enquiries and distributing these as appropriate.

• Completing and maintaining the Groups database with progress from start to finish of individual projects/jobs efficiently and to the specification required.

• Coordinating site visits with the Group and other required third parties, liaising with the relevant parties to make mutually convenient arrangements.

• Managing portals as directed including responding to enquiries, requests for further information, uploading and extracting information and documentation as required and uploading this to the correct internal system.

• Distributing new enquiries and jobs to the correct personnel and doing all acts and tasks necessary to set up new enquiries and jobs in compliance with internal processes and systems.

• Upload documentation invoices, work in progress, service level agreement reports and other documentation as requested to the portals.

• Providing support and training for new and existing members of the team.

• Collating data for enquires and instructions and formatting spreadsheets when requested to do so.

• Supporting in applications for building regulations and liaising with building control to obtain completion certifications.

• Collating the relevant information, preparing and issuing mandate documents and uploading to the relevant portals.

• Extracting required information and compiling files in the requested format.

Essential Skills

• Excellent communication and interpersonal skills.
• Strong organisational and time management skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in using computers and relevant software
• Portal systems admin experience is desirable but not essential

This is an office based Admin role which offers an early finish of 1pm on a Friday!

If you want to apply for this excellent career opportunity please send your CV to Simone Bacciocchi at CRS Professionals.