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Job Title: Office Coordinator
Location: Bromsgrove
Hours: Monday - Thursday, 8:30 AM - 5:30 PM - Office based with remote working on Fridays
Salary: Up to £30,000 per annum
About the Role
We are seeking an organised and proactive Office Coordinator to oversee the smooth running of our client's office and facilities. This role is central to ensuring operational efficiency and supporting various business functions, including office management, HR liaison, event coordination, and administrative support for senior leadership.
Key Responsibilities
• Oversee office supplies, stationery, and stock levels.
• Manage office maintenance, fire safety, and health & safety compliance.
• Ensure the smooth running of printers, copiers, and other office equipment.
• Act as the primary contact for pensions, HR queries, holiday tracking, and related matters.
• Coordinate and diarise staff training sessions.
• Provide occasional PA support to Directors, including diary management.
• Communication & Courier Services
• First point of contact for incoming phone enquiries and phone system management.
• Manage all incoming and outgoing courier services.
• Source and book venues for company and client events throughout the year.
• Organise staff events, board meetings, and client meetings.
• Oversee the "Show in a Box" service, including client liaison and stock management (on an ad hoc basis, typically once or twice a month), and updating the website as needed.
• Manage internal accreditation activities such as Cyber Essentials and SBTI (Sustainability initiatives).
About You
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Experience in office coordination, facilities management, or a similar administrative role.
• Comfortable liaising with clients and senior stakeholders.
• Proficient in Microsoft Office and other administrative tools.
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