Legal Secretary Commercial Property

Our client is looking for a Legal secretary in Commercial Property

Client Details

A leader in their field

Description

• Document Production:

  • Prepare, amend, and format legal documents including leases, missives, disposition, standard securities, and other property-related agreements.

  • Use digital dictation and case management systems to produce documents accurately and efficiently.

  • Prepare Land Register and Registers of Scotland documentation.

• Administrative Support:

  • Organise diaries, schedule meetings, and arrange property searches or reports.

  • Maintain accurate filing systems - both electronic and paper.

  • Assist with the opening, closing, and archiving of files in line with firm procedures.

• Client Interaction:

  • Liaise professionally with clients, estate agents, surveyors, and other solicitors.

  • Handle telephone and email enquiries, providing updates or passing messages as appropriate.

  • Draft routine correspondence and handle client communications in a timely and courteous manner.

• Transaction Support:

  • Support the completion process for sales, purchases, leases, and developments.

  • Request and collate title deeds, reports, consents, and planning documentation.

  • Manage submission of Land and Buildings Transaction Tax (LBTT) returns and online registration with Registers of Scotland.

• Compliance & Risk:

  • Ensure compliance with Law Society of Scotland regulations and firm policies.

  • Maintain confidentiality and data protection standards at all times.

  • Monitor key dates and deadlines, ensuring solicitor actions are completed on time.

Profile

• Proven experience as a legal secretary, preferably in a commercial property environment.

• Familiarity with Scottish property law and procedures (especially land registration and LBTT).

• High level of proficiency in Microsoft Office and legal case management systems.

• Strong attention to detail and excellent organisational skills.

• Ability to prioritise workloads and work under pressure to meet deadlines.

• Excellent communication skills - both written and verbal.

Job Offer

A competitive salary and excellent environment