Admin/PA

TPF Recruitment is proud to support a thriving and expanding accountancy firm in Canterbury, who are looking for a highly organised and proactive Personal Assistant and Team Coordinator. This is a key role, providing essential support to multiple Partners and their teams, ensuring smooth day-to-day operations and excellent client service.

You will be reporting to several Partners, offering a mix of executive-level support and team coordination. You will play a vital role in keeping business operations running efficiently while helping to maintain strong client relationships.

Your responsibilities will include:

Administrative Support

• Provide high-level assistance to Partners

• Organise meetings, both virtual and in person, ensuring all materials such as agendas and minutes are prepared and circulated

• Follow up on agreed action points from meetings

• Assist with Partner timesheets, mileage claims and expense submissions

• Raise invoices and credit notes as needed

Client Management

• Act as the first point of contact for clients, managing calls and emails professionally and efficiently

• Redirect enquiries to the relevant team members and ensure timely responses

• Support the onboarding of new clients and ensure all procedures are completed accurately

• Maintain and update internal records, systems and documentation

Team Coordination

• Support communication between Partners and their teams

• Monitor deadlines and ensure progress is on track for key projects

• Help create and maintain an organised, professional and efficient working environment

We are looking for someone who brings a proactive mindset and can balance multiple responsibilities with confidence and professionalism.

You will ideally have:

• Previous experience as a Personal Assistant, Executive Assistant or Team Coordinator

• Experience in a professional services environment is preferred

• Excellent knowledge of Microsoft Office, especially Outlook, Word and Excel

• Superb organisational skills and the ability to manage competing priorities

• Strong written and verbal communication skills

• A professional phone manner and confident approach

• High attention to detail and a commitment to accuracy

• Discretion in handling confidential and sensitive information

• The ability to remain calm under pressure and meet tight deadlines

Desirable:

• Experience working within accountancy or financial services

• Familiarity with CRM systems and project management tools

• A full-time office-based position in Canterbury

• 37.5 hours per week, Monday to Friday

• A competitive salary, dependent on qualifications and experience

• Please apply for the vacancy or contact Luke Harrison for a confidential conversation