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Join an innovative growing startup business dedicated to transformation in their industry through digital solutions. The client's forward-thinking team is committed to improving systems in a fast-paced environment that values collaboration and professional growth.
Job Responsibilities
Monitor, screen, and respond professionally and promptly to the CEO's emails and phone calls.
Manage daily bookkeeping tasks, including data entry and reconciliation using Xero.
Process and track business expenses, ensuring all receipts are accurately filed and allocated.
Prepare monthly payroll with attention to accuracy and timeliness.
Handle invoicing and follow up on outstanding payments.
Proactively manage the CEO's frequently changing diary, scheduling meetings, appointments, and events.
Ensure the CEO is well-prepared for meetings by providing agendas and relevant documents in advance.
Organise all meeting logistics, such as room bookings, video conferencing links, and catering.
Act as a gatekeeper to filter requests for the CEO's time and resolve enquiries independently where possible.
Arrange all domestic and international travel, including flights, trains, accommodation, and ground transport.
Prepare detailed travel itineraries and ensure all visas and documentation are in order.
Required Skills & Qualifications
High IT competence with the ability to quickly learn new systems.
Proficiency in Google Workspace (Google Docs, Sheets, Gmail); advanced Microsoft Excel and Word skills are highly desirable.
Proven experience as a Personal or Executive Assistant or in a similar high-level administrative role.
Experience in financial administration including bookkeeping, managing expenses, and payroll processing.
Exceptional organisational and time-management skills to prioritise a heavy workload and meet deadlines.
Absolute discretion with the ability to handle confidential information professionally.
Excellent verbal and written communication skills.
Proactive, 'can-do' attitude with problem-solving skills and the ability to anticipate needs.
Impeccable attention to detail with accuracy in all tasks.
Adaptable and flexible to thrive in a fast-paced, evolving environment.
Additional experience supporting C-level executives or familiarity with healthcare or tech sectors is advantageous but not essential.
Benefits include
- Competitive salary
- 28 days holiday + bank holidays
- Growing opportunities within a tech start-up
Brook Street NMR is acting as an Employment Agency in relation to this vacancy.
