Personal Assistant

Personal Assistant

Location:Cardiff, South Wales (on site)

Salary banding:26,000

Company benefits:

30 days holiday (including Bank Holidays)

Private healthcare

Reward scheme

Committed annual salary review

Career pathway

Incentive out of hours payment

Company bonus scheme

Training bonus

Employees google review bonus

Referral bonus

Contract:Full-time, permanent

Hours of work:Monday to Friday 9:00 to 17:30

Our client

Our clients team is central to their success, and they invest in hiring the right people to support their professional growth, ensuring high-quality service and a commitment to excellence across client portfolios. A specialist provider of residential and block management who provide a wide range of domestic and commercial property maintenance services. Based in Cardiff, their core management team coordinates all aspects of property management, including compliance, finance, health and safety and customer liaison.

About the role

As the Personal Assistant to the Senior Leadership Team, you will provide a high-level of administrative, organisational, and communications support to ensure the smooth running of the leadership team and wider business operations. Acting as a central point of contact, the Personal Assistant ensures priorities are met, standards upheld, and both internal and external functions run efficiently.

Key Responsibilities

Schedule and prepare meetings, circulate agendas, take minutes, monitor deadlines, and follow up on actions

Organise travel arrangements, seating plans, rotas, and office arrangements for the SLT

Provide general administrative support for SLT projects, including managing electronic signing of documents and maintaining internal document storage (Google Drive)

Create professional presentations using Canva; assist with marketing services for tenders, proposals, and other documents

Plan and coordinate company events such as the AGM, Christmas celebrations, and summer socials

Oversee office facilities, including utilities, heating/air conditioning, cleaning, stationery, furniture, and related contracts

Manage company cars, including monthly checks, accident/repair processes, lease renewals, and mileage authorisations

Track and process office utility bills, meter readings, and parking ticket charges

Monitor office standards via reports from managers, ensuring supplies are maintained and company standards met

Manage and renew company memberships, staff training accounts, and required certifications across websites and offices

Audit and catalogue training materials and programs; develop and maintain training presentations for company-wide standards

Experience

Experience as a Personal Assistant, Executive Assistant, or similar role.

Excellent organisational and time-management skillswith the ability to prioritise multiple tasks.

Desirable

Rent Smart Wales certification or another recognised property qualification (e.g. TPI, Property Mark).

Knowledge of Canva, Mailchimp, and WordPress (or willingness to learn)

Essential Requirements

• A thorough understanding of office administration, planning, compliance requirements, and document management
• Excellent written and verbal communication skills, including professional telephone manner
• High level of numeracy and literacy
• Strong IT skills, including proficiency with Google Workspace and standard office software
• Ability to prioritise workload, manage multiple tasks, and meet strict deadlines
• Skilled in developing, monitoring, and maintaining management information, systems, and procedures
• Experience in coordinating events and managing office facilities, utilities, and company vehicles
• Proven capability to maintain confidentiality and manage sensitive information
• Owner driver with full clean licence