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This position offers flexible working hours, approximately 20 hours per week, with the option to work either mornings or afternoons across four 5-hour shifts.
Summary
We are seeking a reliable and organised Administrator to provide essential administrative support within our team. The role involves managing and uploading various delivery notes and relevant documentation such as Daily Briefs, PASS, Task Allocation Sheets, and other related paperwork to a shared drive. You will be responsible for obtaining quotes from suppliers and raising requisitions/orders through the procurement team. Additionally, you will compile data for SO27 and weekly SHES reporting, ensuring timely submission for weekly SHES calls. The role also includes planning and coordinating routine inspections for fire extinguishers, lifting equipment, fire alarms, electrical inspections, and welfare unit certifications. Liaising with the security provider to arrange cover during weekends and bank holidays, based on site team requirements, is a key part of the role. You will also manage the transfer of completed SMS inspections from Safety Culture to the Site Management SHEQ folder and ensure accurate data transfer and record keeping.
Skills
- Strong organisational and time management skills
- Attention to detail and accuracy in documentation
- Effective communication and liaison skills
- Ability to manage multiple tasks and prioritise workload
- Experience in procurement processes including raising requisitions/orders
- Competence in compiling and reporting data for compliance purposes
- Knowledge of routine inspection planning and coordination
- Proficiency in document scanning, uploading, and electronic filing
- Ability to liaise with external suppliers and security providers
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