Legal Cashier / Operations Manager

Our client, a well-established multi-practice legal firm, is seeking a Legal Cashier / Operations Manager to join their team on either a full-time or part-time basis. This flexible opportunity is available at either their Carlisle or Penrith office locations.

Reporting directly to the Finance Manager, the full-time role will cover a broad range of responsibilities including legal cashiering, compliance, and operational management. The part-time position will focus primarily on legal cashier duties and compliance support.

This is an excellent opportunity for an experienced professional to join a respected legal practice with a strong regional presence. If you're organised, detail-oriented, and experienced in legal finance or operations, we’d like to hear from you.

Financial

Providing support for the Financial Manager to include

• Posting to computerised accounting system
• Issuing cheques and processing electronic payments
• Providing general support to the Financial Manager as required and providing holiday and back up support

HR

• Maintaining records to include: recruitment; personal details; absence; disciplinary; appraisal and training
• Dealing with holiday requests and maintaining the holiday calendar
• Assisting with the maintenance and implementation of staff policies
• Deployment of support staff
• Inductions
• Exit interviews
• Assisting with the maintenance of staff policies
• Dealing with minor grievances, sickness and attendance issues
• Assisting with the managing of staff performance

Operations

• Assisting with the maintenance, implementation, monitoring and prioritising of the firm’s policies and procedures
• Monitoring sources of work
• Organising archive services

Marketing

• Assisting the marketing committee with advertising, production of materials and website updates

Premises

• Organising repairs and renewals
• Rolling maintenance/decoration programme
• Arranging servicing, maintenance and testing of fire appliances, alarms,emergency lighting, air conditioning, water filter systems and services
• Assisting the directors with emergency planning procedures
• Arranging servicing, repairs and renewals
• Assisting the directors with IT planningPurchasing
• Ordering office equipment and supplies including supplies of services
• Assisting with the preparation of budgets and monitoring suppliers

Health and safety

• Ensuring that the firm’s health and safety policy is up to date and followed in relation to premises, staff, clients and other visitors to the offices.
• Ensuring that use of own vehicle records are maintained.

Regulatory

• Maintaining file review records
• Ensuring compliance with mandatory training requirements
• Assisting the Directors with dealing with Compliance
• Assisting the Directors with Firm Wide Risk Assessments
• Money Laundering Reporting Officer (MLRO)
• SRO Lexcel

Skills Required

Essential knowledge and experience

• Excellent people and communication skills
• Excellent administration and organisational skills
• Excellent IT skills
• Positive, adaptable and flexible. Able to act on own initiative.
• Reliable, committed and supportive of other team members.
• Own transport and clean driving licence
• Clean CRB record

Desirable Knowledge and experience

• Knowledge/experience of solicitor’s accounting systems
• Knowledge/experience of solicitor’s compliance and regulatory issues
• HR experience
• Office management and budget control experience