Purchasing Administrator

• Annual Salary: From £25,000 Per annum 
• Location: Chelmsford, Essex
• Job Type: Monday-Friday 08:30am-17:00pm 

Reed are currently working with a dynamic, family-run business based in Chelmsford.The company prides itself on delivering high-quality service and building strong relationships. They are seeking a proactive and detail-oriented Purchasing Administrator to manage purchase orders, maintain supplier communication, and support fabric sampling tasks. This role also involves cross-training in administrative functions to provide cover as needed.

• Manage and update the ordering database to ensure accurate and up-to-date purchase information.
• Process internal and external purchase orders accurately and in a timely manner.
• Manage the dedicated purchasing mailbox and respond to supplier and internal team queries.
• Track orders and coordinate with suppliers to obtain delivery and shipment updates.
• Arrange local and international deliveries, including shuttle run collections and courier shipments with correct commercial documentation.
• Accurately maintain and update spreadsheets and internal databases to reflect real-time order statuses.
• Match purchase orders to supplier invoices to assist the accounts team during busy periods or staff absence.
• Learn key administrative duties to cover during busy periods or to provide cover for sickness and holidays.
• Handle incoming calls and email queries, ensuring they are routed appropriately.
• Communicate professionally with suppliers and internal stakeholders, including composing accurate emails and written correspondence.
• Request fabric samples, pricing, lead times, and availability from suppliers.
• Maintain an organised system for incoming and outgoing fabric samples.
• Monitor and top up stock of high-demand sample items.
• Keep fabric-related records up to date, including supplier details, price lists, and specification sheets.
• Adhere to company Health and Safety policies, ensuring personal and team safety.
• Deliver excellent customer service and maintain positive relationships with customers and suppliers through effective communication.

• Previous experience with Microsoft Word, Excel, and Outlook.
• Minimum 2 years working in an office environment or solid evidence of relevant transferable skills.
• Experience of working successfully as part of a team.
• A professional telephone manner and great communication skills.
• Evidence of excellent attention to detail and accuracy within your work.
• Ability to successfully prioritise a busy workload and work under tight time pressures.
• Ability to compose professional emails and documents.
• Willingness to learn and adapt to wider administrative duties.

• A supportive and collaborative team environment.
• Opportunities for training and professional development.
• The chance to work on varied tasks in a growing company.
• Free onsite parking.

To apply for the Purchasing Administrator position, Please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.