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- Location: Cheltenham
- Employment Type: Full-time
- Salary: Up to £35,000
- Reports To: Executive Assistant
- Dictation & Transcription – Transcribe audio dictation, notes, and meeting minutes into well-formatted documents quickly and accurately.
- Document Preparation – Draft and format professional correspondence, reports, and documentation.
- Data & File Management – Maintain clear, up-to-date records and organised project documentation (both digital and hard copy).
- Spreadsheet Management – Build and maintain spreadsheets to monitor project milestones, deadlines, and deliverables.
- Project Coordination – Track planning project progress and support the team to ensure all targets and timelines are met.
- Stakeholder Liaison – Act as a central communication point between internal teams, clients, and third-party partners.
- Administrative Support – Diary management, scheduling meetings, and coordinating appointments for senior staff.
- Drawing & Document Handling – Manage files, plans, and architectural drawings in a structured and accessible way.
- Typing & Transcription Expertise – High typing speed and proven experience with transcription and dictation.
- Microsoft Office Proficiency – Strong skills across the Microsoft Suite, especially Excel, Word, PowerPoint, SharePoint.
- Excel Fluency – Confident building spreadsheets and tracking workflows with formulas, tables, and status indicators.
- Strong Organisational Skills – Able to manage multiple tasks under pressure with excellent attention to detail.
- Excellent Communication – Clear and professional in both written and verbal communication.
- Relevant Industry Experience – Background in construction, architecture, or property management is essential.
- Technical Knowledge – Comfortable reading architectural drawings and understanding project planning workflows.
- Driving License & Own Transport – Due to location and nature of the work, this is essential.
- Ideal Candidate Profile
- A proactive and dependable self-starter. Enjoys structure, accuracy, and staying ahead of tasks.
- Able to handle sensitive and confidential information professionally.
- Happy working closely with senior stakeholders and adapting to evolving priorities.
- Supportive and collaborative working environment.
- Involvement in meaningful and varied projects.
- Opportunities for professional growth and development.
- Competitive salary and benefits package (depending on experience).
