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We are seeking a dynamic, highly organised, and proactive Executive Assistant to provide vital support to a Chief Executive and Board of Trustees. This is a pivotal role at the heart of the organisation, combining executive support, governance coordination, office management, and project leadership.
You’ll be the go-to person for ensuring smooth operations, effective communication, and strategic alignment across the leadership and governance functions. If you thrive in a fast-paced, purpose-driven environment and love making things happen behind the scenes, we want to hear from you.
Duties and responsibilities…
Executive and Governance Support
- Provide high-level PA support to the CEO, including diary management, meeting coordination, and confidential correspondence.
- Coordinate Board and Trustee meetings, prepare agendas and papers, take minutes, and manage governance documentation.
- Support Trustee onboarding and digital access and provide training where needed.
Office & Operations Management
- Oversee the day-to-day running of the central office, including facilities, supplies, and contractor liaison.
- Manage incoming communications, phone lines, and general administrative support.
- Maintain the complaints and compliments register and support reporting to the Board.
Project and Event Coordination
- Lead on internal events such as the AGM and staff away days.
- Support sustainability and Net Zero initiatives, and other strategic projects as directed by the CEO.
- Develop systems for tracking organisational performance and accountability.
Skills and Experience
- Knowledge and use of SharePoint and strong IT skills
- Previous PA/EA, Office management experience
- Excellent communication skills with the ability to support people at all level in a business and the customers
- Have a very accurate attention to details
- Lead changes and improvement to services a procedures
Working Hours
- 9am – 5pm Monday to Thursday
- 9am – 4.30pm Friday
