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Administrative Coordinator
Location: Chichester
Contract Duration: 2 years
Start Date: January - February
Working Hours:
- Full-time, 35 hours per week (8:00am - 4:00pm, 1-hour break)
- Some work-from-home flexibility
Pay rate: 14.29 - 14.84
Role Purpose
We are looking for a dependable and highly organised Administrative Coordinator to manage all administrative activities at our UK site and act as a key communication link with our headquarters in China. This role is essential in ensuring the smooth daily operation of the office, coordinating payroll processes, and supporting a small local team with administrative requirements.
Key Responsibilities
Administrative & Office Management
- Oversee all administrative tasks for the UK operation.
- Maintain office supplies and manage procurement of materials, consumables, and equipment.
- Ensure timely and accurate completion of required reports.
- Monitor and record local expenses.
Payroll & HR Administration
- Prepare and coordinate payroll-related documentation.
- Gather staff working hours weekly and monthly and submit them to HR and the company lawyer for final payroll processing.
- Support the setup of administrative procedures relating to the opening of a UK branch in London.
Communication & Coordination
- Act as the primary liaison between the UK site and the headquarters in China.
- Maintain clear and consistent communication with staff, engineers, management, HR, and legal teams via email.
Operational Support
- Liaise with suppliers, including sourcing materials such as metals when required.
- Coordinate with legal professionals as needed to support administrative workflows.
Reporting Structure
- Works closely with engineers and the administrative team at headquarters.
Requirements
Essential
- Proven administrative experience.
- Excellent written and spoken English.
- Strong organisational skills with the ability to multitask and prioritise.
- Confident working independently with minimal supervision.
- Based locally to Chichester.
Preferred
- Chinese language skills (advantageous but not essential).
- Experience working with international teams or in cross-cultural environments.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
