Operations Executive

Operations Executive

Sevenoaks, Kent

ICE Services Group is looking to recruit an Operations Executive to support the company’s operational activities within our Specialist Cleaning division. The ideal candidate will manage fleet operations, supplier relations, diary management and assist with payroll and compliance tasks. This role is crucial in ensuring smooth operations and maintaining high standards of efficiency.

This is a full time office based role and you must be able to drive as there is no public transport to reach our offices.

Some weekend work will be required. As our business runs 24/7 the Operations Executive will be responsible for being on Call at least once a month to facilitate emergency jobs.

Key Responsibilities:

Fleet Management:

• Oversee the management of fuel cards, ensuring proper usage and tracking.
• Schedule and coordinate maintenance for fleet vehicles.
• Report and document any damage to vehicles, facilitating repairs as needed.

Supplier Management:

• Manage the ordering of stock and supplies from various vendors.
• Maintain relationships with suppliers to ensure timely delivery and quality of materials.

Plant Equipment Management:

• Coordinate the hire and off-hire of plant equipment, ensuring availability and compliance with safety standards.
• Maintain accurate records of equipment location, usage and status.

Financial Administration:

• Prepare and process purchase orders for operational needs.
• Assist in job costing and margin control to ensure profitability.

Payroll Support:

• Run monthly timesheet reports and liaise with the payroll department to ensure accurate processing.
• Address any payroll-related inquiries from staff.

Compliance and Safety (training will be provided):

• Create and maintain Risk Assessments and Method Statements (RAMS) for operational activities.
• Monitor the expiry of CSCS cards and other qualifications, coordinating with HR for necessary training and renewals.
• Conduct DBS checks as required for staff and contractors.

Additional Duties:

• Assist in the development and implementation of operational policies and procedures.
• Support the Operations Manager in various administrative tasks as needed.
• Participate in team meetings and contribute to continuous improvement initiatives.

Essential Knowledge, Skills and Experience Required

• Minimum of 2 years’ experience in an operations or administrative role preferred.
• Familiarity with fleet, diary management and plant equipment operations is a plus
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Analytical skills for job costing and margin control.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of health and safety regulations and compliance standards is desirable.
• Familiarity with RAMS creation is advantageous.

Company Values: Integrity, Humility, Accountability, Ambition