Estates Manager

Job Type: Estates Manager

Basic Salary: £27,500 per annum + Company Car

Hours: Monday to Friday working pattern (09.00 – 17.30).

Location: Hybrid working pattern after full training has been completed. (Pattern to be confirmed with Head of Estates).

Job Description

Working within the Estates Department and reporting to the Head of Estates, the Estates Manager undertakes a broad range of tasks including, but not limited to:

Property maintenance and repairs

• This may mean liaising with contractors to procure quotes and manage a project, or working with a landlord, depending on responsibilities under the lease

Interpreting leases

• To include determining repairing responsibilities, reviewing rights of access and checking that landlord charges have been made in accordance with lease provisions

Contractor/supplier/agent procurement and management

• Dealing with security contractors who inspect vacant buildings through to managing agents who are marketing surplus premises on the company’s behalf

General department administration

• Scheduling appointments/inspections, scanning of post, saving and filing as required

Invoice and payment processing

• Assisting the Head of Estates with service charge and business rates payments, and processing of invoices whilst maintaining accurate records

Business rates administration

• Speaking with local authorities where we have queries on billing, grants etc.

Collaborating with colleagues in other Group Services departments.

• This may mean communicating with colleagues in Group Finance to allocate a payment, speaking with a colleague in Facilities to coordinate decoration following building repairs, or working with colleagues in IT and Telecoms to coordinate the installation of a new phone line.

 Essential Skills/Knowledge

• The successful candidate will be highly reliable and have a strong work ethic
• A keen eye for detail and ability to self-organise are essential
• Strong communication skills, both written and verbal, are essential
• Candidates must be comfortable speaking with colleagues, suppliers, and third parties, as well as drafting professional letters and emails
• Candidates must be proficient in Microsoft Outlook and have a basic understanding of the Microsoft Office Suite
• This role requires frequent site visits meaning a full driving licence is essential

Desirable Skills/Knowledge

• Knowledge of CDM 2015 and the Landlord and Tenant Act 1954 legislation is desirable but not essential.
• A willingness to learn – no two days are the same in this role meaning there is frequently a need to research topics/legislation and to interpret professional advice.

The Finer Details

To be eligible to proceed in our recruitment process, you will need:

• Full UK Driving Licence for a manual car
• Legal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006)
• We’ll need evidence of your right to work in the UK, in the form of: Passport/Birth Certificate

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