Job Description: Administrative Assistant

Location: Crawley RH10

Position Type: 8 month contract

Salary: 14 per hour

Shift hours: Mon-Fri

About Client:

Client is a leading global food and beverage company dedicated to enhancing quality of life and contributing to a healthier future. With more than 2000 brands ranging from global icons to local favorites, we are present in 190 countries around the world. Our portfolio includes a wide range of products including coffee, water, milk, chocolate, and pet care.

Job Summary:

We are seeking a diligent and organized Administrative Assistant to support our office operations at Client. This temporary position involves a variety of administrative tasks including managing incoming and outgoing mail, printing documents, scanning files, and providing general office support. The successful candidate will play a crucial role in ensuring the smooth operation of daily administrative functions.

Responsibilities:

Open and date stamp incoming mail, distribute to appropriate recipients, and process outgoing mail.
Print documents, reports, and presentations as required by various departments.
Scan, file, and organize documents electronically in accordance with company procedures.
Assist in maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
Provide general administrative support such as answering phone calls, responding to emails, and scheduling appointments.
Assist in organizing meetings, including booking meeting rooms, arranging catering, and preparing meeting materials.
Collaborate with team members to ensure efficient completion of tasks and projects.
Adhere to company policies and procedures regarding confidentiality and data protection.
Perform other duties as assigned by management.

Requirements:

High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus.
Proven experience in an administrative role or similar position.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Excellent communication skills, both verbal and written.
Attention to detail and accuracy in completing tasks.
Ability to work independently with minimal supervision.
Familiarity with office equipment such as printers, scanners, and photocopiers.
Knowledge of basic office procedures and protocols.
Flexibility to adapt to changing priorities and work in a fast-paced environment.

Additional Information:

This is a temporary position with the possibility of permanent placement based on performance and business needs.
The position offers the opportunity to gain valuable experience in a dynamic corporate environment.
Client is committed to diversity and inclusion and welcomes applications from all qualified individuals.

If this is something that you are interested in please apply with your updated CV and I will get in touch with at the earliest.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.