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To provide day to day administrative support to management (below Executive level) and their teams. Liaise with the external travel provider to provide travel support to operations teams.
Key Job Responsibilities:
- Provide general administrative support to management (below Executive level) and teams including preparing presentations,
- Provide Diary management support to leader(s),
- Maintain departmental spreadsheets and/or databases, including SharePoint,
- Travel: support employees in the team who are required to travel on business, including
- assisting with submitting expenses for Asset Managers,
- Schedule meetings, book meeting rooms and arrange catering as required,
- Arrange offsite meetings and book venue for team building events
- Coordinate and order PPE for team as requested,
- Keep departmental distribution lists updated,
- Raising service orders as required,
- Booking taxis for external meetings and when going offshore,
- Arranging printing for work packs, business cards, along with presentation materials,
- Reporting invitations to external hospitality via Gifts & Entertainment disclosure tool,
- Weekly review of the travel agent spreadsheet for the travel report,
- Support to cover other Admins
- Arrange Instant R&A Amazon Gift Vouchers for offshore and onshore
- Arranging gifts/flowers as required
CANDIDATE REQUIREMENTS
Key Experience Required
- Experience of providing administrative support to a team and senior management.
- Experience of handling multiple tasks in a fast-paced environment.
Key Qualifications, Competencies Required
- High level of proficiency in Microsoft Applications in particular: Word; Excel and PowerPoint
- Communication and interpersonal skills are critical to this role as the incumbent must be able to engage with internal and external stakeholders at the highest level.
Our role in supportingdiversityandinclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
