Administrator

Do you have experience working with SAP for financial tracking or ordering?

Can you give an example of when you have produced detailed management reports or presentations?

What experience do you have in processing invoices and timesheets?

The Opportunity
We are seeking a highly organised and detail-focused individual to provide essential administrative, reporting, and financial tracking support to our departmental management team. This role will involve producing professional reports, maintaining accurate records, processing invoices and timesheets, and managing departmental data within SAP and other systems. You will play a key role in ensuring smooth operational processes, supporting management during meetings, and recommending improvements to enhance efficiency.

This is a fixed-term position ideal for someone who can quickly adapt to new systems, manage multiple priorities, and work effectively both independently and as part of a team.

Your duties and responsibilities will be

• Produce weekly and monthly reports as required by the department.
• Professionally prepare reports and presentations for departmental management.
• Check invoices and timesheets for approval by departmental management.
• Track departmental ordering and spending in SAP.
• Maintain an organised filing system for departmental data.
• Recommend improvements and efficiencies to existing systems.
• Create and maintain databases as required.
• Input data into SAP and other systems as needed.
• Maintain technical databases and provide relevant reports.
• Update budget spreadsheets and issue reports as appropriate.
• Undertake additional tasks as requested by management.
• Provide written and verbal reports as required.
• Support departmental management during meetings.
• Conduct PDR (Performance Development Review) meetings with team members.
• Maintain records of activities in accordance with site procedures.

You will have the following qualifications & experience:

• Strong knowledge and experience within your discipline.
• Willingness to learn other job-specific requirements.
• Experience in facilitating PDR meetings.
• Financial activities knowledge (budgeting, cost calculations, estimations).
• Excellent verbal and written communication skills.
• Strong people management skills with well-developed soft skills.
• Proficiency in software applications such as SAP and Microsoft 365.
• Ability to work effectively within a team.

Get in touch now 

If you're adept in administrative duties and think you have the relevant skills and experience we are seeking then please apply now or contact Zoe Wilson via LinkedIn.

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.
 
We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.

Millbank operates as both an Employment Agency and an Employment Business.