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Facilities Co-ordinator
Location: Office based - Dover
Salary: Annual = £20,280.00. Hourly = £13.00 PH
Shift pattern: Monday - friday ( 30 hours per week )
Contract length: 12 Months
Main Purpose of the Role:
To provide administrative support to the Facilities Function.
Key Responsibilities:
- Process payments and validate invoices for all utilities for Dover Properties.
- Administer post room services, including cost allocation of courier services and resolving related issues.
- Act as lead for all post room activities and queries, liaising with courier companies on contracts and supplies for the franking machine.
- Administer Building Services Contracts for Dover, working with procurement for tendering requirements.
- Monitor notice periods on all service contracts to serve notice for retendering and cost efficiencies.
- Administer Engineering Surveys for Dover using an online engineering portal, updating remedial actions and following up on non-compliance issues.
- Source, negotiate, and order goods/services for Dover Facilities.
- Process and receipt orders on CODA, approximately 1200 per annum.
- Coordinate and track all Building services documentation, including PPM and reactive worksheets, and upload to SharePoint for compliance and statistical analysis.
- Maintain an up-to-date register of insurance details for current contractors, ensuring minimum indemnity limits are met.
- Arrange service visits with contractors, requesting RAMS and passing them to line management for authorization.
- Liaise with DHB to arrange contractor visits to the Port and apply for work permits if required.
- Assist the FM manager with any ad-hoc projects.
