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Formalities Officer – Remote
A leading intellectual property firm with a strong European presence is seeking a Patent Formalities Officer to join its national formalities team. The firm is known for its supportive culture, high-quality client work and commitment to flexible working. Its Newcastle-based Attorneys work with a diverse client base ranging from major international businesses to innovative start-ups, with a focus on complex, deadline-driven patent matters.
This is a great opportunity for a Formalities Professional looking for a role that combines responsibility, variety and flexibility. You’ll be part of a well-regarded formalities team, providing essential support across the patent filing and prosecution lifecycle. The role is offered on a remote basis with just one day per month required in the office, making it well suited to candidates based in or within commuting distance of major Northern cities.
Key responsibilities:
- Administering the filing and prosecution of UK, EP, PCT and national patent applications
- Ensuring accuracy and compliance with legal requirements and deadlines
- Preparing, executing and (where needed) legalising documentation for filings and registrations
- Liaising with attorneys and stakeholders to progress tasks and maintain case momentum
- Managing deadlines using a computerised IP management system and maintaining accurate records
- Preparing standard correspondence to clients and patent offices
- Supporting improvements to internal practices and procedures in collaboration with attorneys
- Coordinating with the Renewals team on patent maintenance
Requirements:
- Previous experience in a patent formalities or IP support role
- Strong working knowledge of patent procedures in the UK, Europe and internationally
- High level of accuracy and attention to detail
- Excellent time management and communication skills
- Comfortable working to tight deadlines in a process-driven environment
- Experience with IP management systems (eg Inprotech or similar) is desirable
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