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The Finance Assistant is responsible for processing purchase invoices, financial processes, maintaining records and supporting the Finance Manager to ensure smooth financial operations within the organisation.
Key Roles + Responsibilities
Purchase Leger
- Process new suppliers/sub-contractors to the system whilst ensuring that the approval process is completed and authorised
- Input, matching and processing supplier invoices o Seek authorisations and approvals of invoices received
- Request, review and reconcile supplier statements to purchase ledger
- Prepare and set up of payments via online systems
- Purchase ledger maintenance and reconciliations
- Distribution of remittance advices
- Credit Card reconciliation
- Assist with the information flow between departments
- Fully supportive in helping resolve supplier queries
- Ensure all administrative duties are completed on time
- Filing as well as keeping and maintaining accurate files and records
Procurement
Responsible for placing procurement orders for non-vehicle items, including the following:
- Stationery
- Gas
- Uniform
- Labels
Ad hoc duties
- Assisting the Assistant Management Accountant with sales ledger
- Reconciling the fuel account on a monthly basis
- Working with our other departments to improve processes and maintain healthy communication with them.
- Phone answering and call distribution
- Introducing improvements
- Ad hoc tasks
