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Our client, based in South Cambridge, is looking for an Events Coordinator to support the growth of their successful scientific firm.The Events Coordinator will play a critical role in the smooth running of the office, and will provide day-to-day administrative support to the commercial and medical function, coordinate internal and external events, conferences, and be responsible for ensuring that documentation relating to events and activities is completed in line with SOPs and company policies.
The successful candidate will need a blend of administrative, communication skills and be able to help with the co-ordination and implementation of marketing activities for our client across the UK and Ireland; supporting with campaigns to ensure the marketing/medical department attain their goals.
This office-based role reports to the Head of Marketing and Communications but will provide support to other members of the cross-functional team as required and it is therefore essential that candidates possess the ability to build relationships and communicate effectively.
Key Responsibilities
General office administrative duties
- Sending out technical material to the sales team and HCPs
- Helping with the organisation of meetings and general enquiries
- Coordination of internal and external events and conferences
- Ensure smooth running of the office
- Administrative assistance and contract management.
Marketing support
- Event co-ordination, including venue finding, managing vendors, overall project and logistics management and providing onsite support during the running of events
- Preparing and collation of contracts, briefings, presentations and other related documentation necessary to deliver promotional activities and events
- Managing invoices and liaising with Finance Accounts Payable to ensure timely payment of suppliers
- Act as a central conduit between the marketing function and field sales
- Liaise with suppliers such as printers and marketing agencies to ensure promotional materials are available and up to date.
Candidates will need to have the following skills to be suitable for the role:
- Experience of working in a similar administrative/organisational role within a fast-paced organisation
- Excellent communications skills required to be able to communicate confidently in a professional mannerwith people at all levels within the organisation as well as external customers and stakeholders
- Excellent organisational skills
- Creative approach to problem solving whilst being a key team player
- Ability to work on own initiative with a solution focused approach
- Adept at using Microsoft Office Outlook, Word, PowerPoint and Excel
- Experience in co-ordinating events and meetings
- Educated at least to A-level or equivalent
- Ability to work under pressure and meet tight deadlines
- Prioritisation and adaptability in a fast-paced environment
- Strong interpersonal skills to work cross-functionally
- Experience working within the pharmaceutical or medical device industry is desirable
- Candidates will need to have their own transport due to the rural location.
