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We are seeking a meticulous Executive Assistant to provide high-level administrative support within the legal industry. This role is based in Edinburgh and is a 12 month fixed term contract.
Client Details
The company operates within the legal industry and is recognised for its structured and efficient approach. They are a large international organisation, it values precision and professionalism in all aspects of its work.
Description
- Diary & Travel Management: Coordinate schedules, meetings, travel, and itineraries; prepare materials and logistics in advance.
- Client & Meeting Support: Liaise with clients, prepare for and follow up on meetings, and manage event arrangements.
- Email & Communication: Proactively manage inboxes, flag and action important messages, and maintain accurate contact information.
- Document & File Management: Open new matters, save and organise documents (both digital and physical), maintain court forms knowledge, and update records.
- Finance & Billing Support: Process expenses, pay invoices, assist with billing, and handle financial documentation accurately.
- Court & Legal Admin: Draft and manage court documents, support Counsel paper handling, and assist with paralegal tasks.
- Team Support: Cover lunch rota, support colleagues during absence/holidays, take minutes, and handle ad hoc admin duties.
- Compliance & Information Security: Follow internal procedures and information security policies to ensure confidentiality and data protection.
Profile
A successful Executive Assistant should have:
- Should have knowledge and experience of working within a busy Litigation team ideally with some knowledge of court procedure and relevant documentation.
- This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines
- Highly motivated with the ability to use initiative and be proactive is essential
- Good communication skills and confident in dealing with people at all levels
- A strong team player with a can do attitude
- Ability to maintain flexibility regarding office role and workload
- Organises and prioritises time effectively to achieve deadlines
- Presents a professional image to clients and other external organisations at all times
- Seeks out opportunities to provide a more efficient and proactive service to legal colleagues
- The successful candidate will be required to be flexible regarding working hours as from time to time
Job Offer
- Competitive salary, depending on experience.
- Generous holiday leave to support work-life balance.
- Collaborative and professional work environment in Edinburgh.
- Additional benefits designed to support employee financial, well-being and satisfaction.
If you are an organised and detail-oriented professional looking to excel as an Executive Assistant in Edinburgh, we encourage you to apply today!
