Back to search
- Job Type: FTC (1 year)
- Location: Edinburgh
- Working Hours: Full-time
- Salary: Up to £32,000 (Depending on Experience)
We are working on behalf of a prestigious client in Edinburgh who is seeking a Temporary PA for a 12-month term to support their Property team. The successful candidate will provide effective and efficient PA, administrative, and secretarial support to fee earners in the Property Division.
Day-to-Day Responsibilities- Produce accurate correspondence, documentation, and presentations using software such as Word, Excel, PDF Docs/Adobe, PowerPoint, and dictation software.
- Manage client and matter opening and closing in accordance with the firm’s processes, including liaising with Finance and AML teams, conducting conflict checks, and producing letters of engagement.
- Handle diary management, including checking weekly, monthly, and annual commitments, room bookings, catering, and IT support.
- Manage email accounts, including review and management of partner inboxes and those of fee earners who are absent.
- Attend and take notes at Team Meetings and assist in ensuring fee earners complete agreed tasks.
- Conduct Active Matter reviews with fee earners for regular billing and payment of invoices.
- Manage the invoice production process and handle queries regarding invoices, including managing client purchase orders.
- Undertake filing, scanning, photocopying, and binding as necessary.
- Deal with clients and contacts, providing assistance and redirection as required.
- Plan and manage travel and hotel arrangements, update diaries with travel details, and reclaim expenses.
- Manage contact information for clients and contacts, including updating the CMS/Marketing database.
- Undertake ad hoc administration tasks such as organising team training.
- Manage the team’s paper storage, including indexing and managing local and off-site storage.
- Liaise with support teams including Finance, Facilities, Reception, Marketing and Communication, IT.
- Provide support to the wider PA group as required.
- Strong organisational skills and attention to detail.
- Previous experience as a PA or executive assistant.
- Legal sector experience is desirable but not essential.
- Opportunity to work in a dynamic legal environment.
- Exposure to various aspects of legal administrative support.
- Supportive team and professional development opportunities.
If you have experience as a PA/EA reporting into senior management and are interested in the above, please apply now! Or contact Robbie Telfer @ Reed Edinburgh Office
