Legal PA

Role Overview:
Anderson Knight are recruiting a Legal Personal Assistant (PA) to support a legal firm in Edinburgh. The successful candidate will provide efficient administrative, secretarial, and PA support to the fee earners, ensuring smooth daily operations.

Key Responsibilities:

• Prepare and format correspondence, documents, presentations, and reports using Microsoft Office, Adobe, and dictation software.

• Handle client and matter opening and closing, including liaising with Finance and AML teams, performing conflict checks, and drafting engagement letters.

• Manage complex diaries, schedule meetings, book rooms, and arrange travel and accommodations.

• Oversee email accounts, including monitoring inboxes for absent fee earners, filing, and managing email storage.

• Coordinate team meetings, take notes, and track tasks to ensure follow-through.

• Assist in invoicing, including monthly billing, client queries, and managing fee portals.

• Organise documents, filing, scanning, and photocopying as needed.

• Collaborate with support teams (Finance, IT, Facilities, etc.) to ensure efficient workflows.

• Provide ad-hoc administrative support, such as organising training and updating contact databases.

Candidate Profile:

Essential:

• Strong organisational and time management skills.

• Attention to detail and ability to work under pressure.

• Previous experience as a PA or Executive Assistant.

Desirable:

• Experience in the legal sector.

Technical Skills:

• Proficiency in Microsoft Office and relevant legal tools.

• Ability to manage multiple priorities and tasks effectively.

• Demonstrates initiative in completing tasks and providing solutions.

Business/Work Management:

• Works effectively as part of a team to meet objectives within deadlines.

• Keeps colleagues and clients informed of progress.

• Adheres to firm policies and procedures, including financial processes.

Submit your CV in confidence today to be considered for this wonderful opportuity!