Administrator/Receptionist

Anderson Knight is delighted to be recruiting for an enthusiastic and hardworking Administrator/Receptionist for a legal firm in Edinburgh. The role is permanent and fully onsite 5 days a week.

Key Responsibilities

• Reception Duties:
  Greet visitors and manage incoming calls professionally, ensuring accurate message taking and call transfers.
• Meeting & Room Coordination:
  Book meeting rooms, arrange catering, and prepare IT or AV equipment as required.
• Mail & Deliveries:
  Handle incoming and outgoing mail, including scanning, distribution, and franking.
• Office Facilities Support:
  Act as the go-to contact for facilities-related matters. Report issues, liaise with contractors, and support general upkeep of office and meeting spaces.
• Administrative Tasks:
  Assist with general office admin such as photocopying, scanning, printing, filing, archiving, and updating case or meeting files.
• Supplies & Procurement:
  Monitor and replenish office and kitchen supplies; manage stationery orders and petty cash.
• Visitor & Access Control:
  Maintain visitor logs, issue and track access passes, and follow security protocols.
• Travel & Logistics:
  Arrange couriers, taxis, travel bookings, and accommodation for staff when required.
• Ad Hoc Support:
  Provide additional support such as assisting with court running, hand deliveries, or supporting wider team tasks.

Key Relationships

• Internal staff across departments and seniority levels
• External visitors, vendors, and contractors
• Facilities, IT, and administrative teams across other locations

Person Specification

Essential Skills & Experience:

• Prior experience in a receptionist or admin support role within a professional office setting
• Strong knowledge of Microsoft 365 and general computer literacy
• Excellent communication and interpersonal skills
• Proactive, flexible, and able to work independently or as part of a team
• High attention to detail and ability to manage competing priorities effectively

Key Challenges

• Balancing a wide range of tasks with conflicting deadlines
• Adapting to different teams’ working styles and requirements
• Maintaining professionalism in a fast-paced environment

Submit your CV in confidence to be considered for this wonderful opportunity.