Accounts Assistant

Accounts Assistant (Part Time)

35k full time 21k pro rata (22.5hrs 3 days a week)

Epsom Based  Key Responsibilities:  Creditors invoices •    Opening and distributing post  •    Set up / maintenance of all Sage creditors accounts •    Ownership of Sage purchase-2-pay process (including purchase orders and purchase invoices) •    Checking p/o and invoice codes, depts and entity (against budget codes) •    Conversion of p/o’s to invoices; uploading all invoices in Sage to postings •    File paper copy invoices / statements  Creditors/staff payments •    Download creditors reports from Sage  •    Investigate any anomalies e.g. payments on account •    Match credit notes to invoices •    Producing bi-weekly payment run schedules •    Input payments onto Barclays.net for supplier payments and staff expenses •    Distribute payment remittances to suppliers and staff  •    Post all payments in Sage against supplier/staff accounts  Debtors •    Set up / maintenance of all Sage creditors accounts •    Liaise with Finance Manage re coding of all sales invoices ensuring code, dept, project code and entity are correct as well as VAT •    Produce sales invoices and credit notes in Sage •    Match credit notes to invoices in Sage •    Post sales invoices Sales Force (CRM system) •    Update membership debtors’ schedule  •    Send monthly debtors’ statements   Income •    Download all bank statements from Barclays.net weekly •    Bank Cash/Cheques received weekly  •    Post bank receipts in Sage and Sales Force  Month end / year end •    Update HMRC Gift Aid Schedule (monthly) in correct format for submission •    Produce month end schedules – Postage / text messaging service  •    Update the health plan contributions spreadsheet •    Update petty cash schedules / reconcile cash balance / post payments in Sage •    Assist with year-end audit queries; prepare schedules in advance of audit  Key Skills: •    Minimum Level 4 AAT qualification (Essential) •    Charity finance experience (Desirable)  •    Competent at Excel (intermediate e.g. Pivot tables essential) •    Knowledge/use of Fundraising CRM system (Desirable) •    Work unsupervised, self-motivated  Benefits: •    Competitive Salary •    26 Days Annual Leave •    Pension Scheme – auto enrolment •    Healthcare Scheme – after successful completion of probationary period