Project Support Specialist

Project Support Specialist

Role Purpose

The Project Support Specialist will provide essential administrative and analytical support to the Projects team across a portfolio of HV Cabling, Overhead Line and Substation schemes.

The role will focus on maintaining accurate project documentation, managing key data logs, supporting project assurance processes, and ensuring timely collection and input of project and financial information.

This position plays a critical role in enabling project managers to deliver effectively by ensuring governance, compliance, and data integrity across the portfolio.

Key Responsibilities

• Administrative Support
  • Maintain and update project documentation, registers, and logs in line with clients standards.
  • Provide general administrative support to the project team, ensuring smooth day-to-day operations.
• RAAIDD Log Management
  • Own and maintain project RAAIDD (Risks, Assumptions, Actions, Issues, Decisions, Dependencies) logs.
  • Ensure entries are up to date, accurate, and reviewed regularly with project managers.
• Project Management Data
  • Input, track, and update project performance data in project management systems.
  • Support reporting processes by preparing accurate, timely data for dashboards, status reports, and governance reviews.
• Financial Data
  • Collect, validate, and input financial data in accordance with corporate processes.
  • Support cost tracking, budget monitoring, and financial forecasting activities.
  • Liaise with finance colleagues to ensure alignment of project spend and reporting.
• Project Assurance & Governance
  • Support project assurance reviews by providing accurate data, documentation, and compliance evidence.
  • Monitor adherence to project delivery frameworks and escalate gaps where appropriate.
  • Assist with preparing materials for audits, stage gate reviews, and assurance checks.

Skills & Experience Required

• Strong administrative and organisational skills with excellent attention to detail.
• Experience in project support, PMO, or a similar administrative/project environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software/tools.
• Strong numeracy and ability to handle financial data accurately.
• Good communication and interpersonal skills, able to work with stakeholders at all levels.
• Proactive approach with the ability to prioritise workloads and meet deadlines.

Desirable

• Knowledge of project management methodologies (e.g., PRINCE2, MSP, Agile).
• Previous experience in utilities, infrastructure, or regulated environments.