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Role: Accounts Payable Clerk - Hybrid (3 days/2 days remote following completion of induction/probation)
Reports to: Finance Director
Location: Havant office
Role Overview:
As an Accounts Payable Clerk, you will be the main point of contact for invoices and credit notes, handling the full AP process across multiple entities. Your responsibilities will include processing invoices, managing payments, reconciling statements, and resolving queries. You will play a key role in ensuring accuracy and efficiency within the Finance Team.
Key Responsibilities:
- Process a high volume of invoices (approx. 500 per month), including manual entry, recurring invoices, and Excel imports.
- Code supplier invoices accurately, ensuring correct company, supplier, and account allocations.
- Ensure all costs are properly authorized before payment.
- Reconcile supplier statements and resolve any discrepancies.
- Manage supplier queries and escalate issues when necessary.
- Handle bi-monthly payment runs, including allocations and remittances.
- Perform daily bank postings and reconcile multiple bank accounts.
- Maintain strong relationships with suppliers.
- Investigate aged creditor reports and process journal entries as needed.
- Process employee expenses and mileage claims.
- Organize and maintain finance documentation.
What You Need to Succeed:
Essential:
- A minimum of 4 years' experience in an Accounts Payable role.
- Strong attention to detail and ability to handle high volumes of invoices.
- Experience processing high levels of credit card transactions
- Experienced in making payment runs
- Proficiency in accounting software and advanced MS Excel.
- Solid understanding of accounting principles.
- Strong communication and problem-solving skills.
- Experience with Oracle/ NetSuite.
Highly Desirable:
- Accounting qualification (e.g., AAT).
- Background in an IT Managed Service Provider (MSP)/Tech Company
