Legal Secretary - Real Estate

My client is an award winning, highly regarded law firm which is growing fast and who pride themselves on providing long term support to their clients.

They have a full-time vacancy for a Legal Secretary to join their Real Estate Department. This role is part of a support team that provides secretarial and administrative support to fee earners.

Key Responsibilities:

• Provide high-level secretarial and administrative support to fee earners within the Real Estate team, assisting with a range of commercial property transactions including acquisitions, disposals, leases, and property finance.
• Monitor and manage incoming correspondence (email, post, phone calls), ensuring timely responses or escalation to fee earners as appropriate.
• Prepare and amend a variety of legal documents such as agreements for lease, contracts, licences, deeds, and Land Registry forms, ensuring accuracy and formatting standards are met.
• Open, maintain, and close client files in compliance with firm policies and regulatory requirements, including anti-money laundering checks and due diligence procedures.
• Liaise with clients, local authorities, surveyors, agents, and other solicitors to coordinate property matters and ensure timely progression of transactions.
• Maintain and update matter progress reports and spreadsheets to support fee earner visibility on transaction status.
• Support with post-completion formalities including SDLT submissions, Land Registry applications, and registration tracking.
• Manage diaries, schedule meetings, and monitor key dates and deadlines, ensuring effective time management for the team.
• Organise travel arrangements, event bookings, and CPD-related registrations for fee earners as needed.
• Produce bills and financial documentation, liaising with accounts to manage funds on account and disbursement queries.
• Maintain up-to-date knowledge of Real Estate legal processes and departmental procedures to support the delivery of a responsive and efficient client service.
• Assist the Real Estate Operations Manager with administrative & secretarial projects as required.

The successful candidate will be IT literate with good typing skills, demonstrate excellent administrative and organisational skills, a high level of accuracy and attention to detail, and good communication skills including an excellent telephone manner. They will need to be a team player with the ability to work on their own initiative and thrive in a busy and progressive work environment. Previous property experience in a secretarial/assistant role would be an advantage.

This is an excellent chance for a dedicated individual to continue and develop their career within a flexible environment and join an expanding and successful firm that is supportive and encouraging.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.