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Rewards and Benefits on Offer;
- Immediate start date.
- Varied and interesting job role.
- Great resources.
- Great team culture.
- Any support required is provided.
The Company you will be working for;
We are proudly representing our public sector client based in Gateshead. They are currently looking for an Administrator to join their team. If you are interested and meet the person specification of the job role, please apply below.
The Job You’ll be Doing;
- Ensure that all policies and procedures within the function are adhered to and in accordance with regulations, lean thinking and value for money principles.
- Provide a wide range of clerical duties e.g. maintaining electronic and paper based office systems, photocopying, binding, laminating, printing, compilation of information packs, distribution and retrieval of items etc.
- Provide cover on reception / switchboard as required receiving incoming calls and visitors in a courteous, efficient and effective manner.
- Responsible for the post system as required including receiving and logging incoming mail, collecting outgoing mail and sorting / preparing for distribution.
- Provide, support and cover the workload of the other Clerical Assistant when required, carrying out relevant duties to ensure the services of the function are delivered efficiently.
- Utilise asset/fleet management and appropriate IT systems to effectively manage data and information to produce a variety of reports and documentation, undertaking appropriate quality checks.
- Undertake the updating, filing and retention of all documents and records including maintenance of noticeboards related to the Technical Services Centre functions.
- Assist with room bookings ensuring rooms are set out accordingly with the necessary equipment and carrying out routine checks as required.
- Undertake the processing of insurance claims, fixed penalty notices, road fund licences or any other form or return in relation to the Technical Service Centre functions.
- Attend meetings, taking accurate notes, producing minutes and following up action points as required.
- Assist with the management of stationary supplies and stock including the monitoring of usage for the Technical Services Centre functions.
- Undertake duties in relation to the Financial Management System (SAP) including procurement, stock and the administration and monitoring of departmental budgets.
- Assist with the management of petty cash or any other cash systems including payphones at the Technical Services Centre.
About You;
- Completing general administrative and clerical tasks
- Reception / switchboard
- Word-processing documents
- Taking and preparing minutes at meetings
- Relevant management information systems
- Clerical practices and procedures
- Electronic/paper filing systems
- Demonstrate good IT skills with a working knowledge of Microsoft Office suite and bespoke IT systems
- Prioritise own workload whilst working to conflicting deadlines
- Demonstrate good interpersonal skills with the ability to liaise at all levels
- Input data and information accurately
- Demonstrate attention to detail
- Work on own initiative and effectively as part of a team
- Take and prepare minutes at meetings.
