Senior Purchasing Co-Ordinator

My client is looking to recruit a Senior Purchasing Co-Ordinator for a minimum of 12 months to cover a maternity leave.
Responsibilities:

• You will be responsible for leading the Purchasing department & the associated processes, systems and administration.
• Facilitate the purchase of equipment, materials, and services, utilising established purchasing processes and guidelines.
• Leading the purchasing department ensuring compliance, on time delivery and availability of materials & services.
• Communication with all departments and suppliers on a daily basis.
• Liaising directly with the Office Manager and communicating compliance and performance.
• Maintaining physical stock levels to ensure materials are in accordance with work scopes and maintain minimum stock levels.
• Liaise with Technical, HSE, Mechanical departments etc for key project information to include but not limited to project requirements, project deadlines and material status.
• Support safety as a priority within the department and company.
• Attend daily meetings to review project progress, be responsible for offering solutions if required to maintain company deadlines.
• Liaising with suppliers on a daily basis to discuss outstanding purchase orders and queries.
• Management of the purchasing department databases, ensuring that this information is correct at all times.
• Maintain daily communication and compliance checks & briefings with the purchasing team.
• Administer and adhere to company purchasing policies and standard operating procedures.
• Creation of MRF's and purchase orders for suppliers, follow-up, and expedite as required.
• Lead & assist internal stakeholders and employees with problems related to purchasing.
• Review invoices for correctness based on the purchase order, items ordered, terms and conditions. Resolve discrepancies, work with departments to ensure timely invoice approval and payment.
• Train personnel as necessary on systems and procedures, perform other duties as may be assigned.
• Troubleshoot and resolve problems relating to purchasing, delivery dates and all other matters.
• Build relationships with other departments within the company to ensure the efficient flow of data and information, in order to complete own tasks.
• Constantly assessing processes within the department and suggesting improvements.
• Management responsibility for office (non-stock) purchases.
• Lead the companies' weekly meeting for dredging commitments.
• You will lead the Purchasing department, supporting and maintaining company systems & process compliance.
• Responsible for continuous improvement within the systems and best value principles.
• Responsible for all purchasing-related enquires & support auditing and quality initiatives.

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