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CBW have a new opportunity for an junior administrator to join a leading facilities company in Glasgow. Please note this position is a 1 year fixed term contract, training will be provided plus ongoing mentoring.
Key Responsibilities:
- Preparing and maintaining job cards, subcontractor reports, and service documentation
- Handling incoming calls and providing assistance to clients and contractors
- Maintaining internal databases and monitoring purchase orders
- Processing invoices, delivery notes, and order acknowledgements
- Scheduling site access, arranging equipment, and managing logistics
- Keeping eLearning and contractor compliance records up to date
- Ordering materials, spare parts, and office supplies
- Offering general administrative and reporting support to the wider team
- An effective communicator with excellent organisational skills
- Detail-focused, reliable, and comfortable managing multiple tasks
- Positive, proactive, and a true team player
- Confident working independently and using initiative when needed
- National 5 (or equivalent) in English and Maths
- Previous experience in an administrative or service support role
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience using Sage or similar finance systems
- Background knowledge of facilities management or engineering sectors
- Understanding of purchase order or procurement processes
- Competitive pay and holiday entitlement - up to 20,000
- Pension contribution scheme
- Continuous learning and development opportunities
- A collaborative, team-oriented environment
- Exposure to a leading company in the service and engineering industry
