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Office Manager (with Bookkeeping & Invoicing Experience)
Location: Clydebank
Employment Type: Part Time - 4 days per week 30 hours
Salary: 17.25ph
Contract - Temporary to Permanent - Immediate start - Start Date 11th September 2025
I am hiring for an experienced Office Manager to support my client in running their who value their reputation for the quality of their work and strong client relationships. As their Office Manager, you'll be the backbone of the day-to-day operations and supporting the 2 owners of the business to ensure the company continues to thrive.
You'll manage the office environment, coordinate administrative tasks, and play a key role in all financial processes such as processing time-sheets for site workers, bookkeeping and invoicing. Ideally you will have a good working knowledge of both Sage and Xero.
Key Responsibilities
- Maintain accurate financial records using accounting software (Xero & Sage)
- Processing time-sheets for labour workers
- Manage incoming and outgoing communications, including emails, calls, and correspondence
- Prepare and send invoices, track payments, and follow up on outstanding accounts
- Manage fleet of 10 - 15 vehicles ensuring all documentation is kept up to date at all times
- Ordering of PPE, plant and materials for site
- Ensuring company accreditations are kept up to date
- Liaise with suppliers, subcontractors, and clients
- Support the management team with scheduling, documentation, and compliance tasks
- Arranging training for site workers
- Diary management for 2 company directors
What We're Looking For
- Proven experience as an Office Manager, ideally within the construction or trades sector
- Strong bookkeeping and invoicing skills
- Proficiency in accounting software and Microsoft Office Suite
- Excellent organisational and communication skills
- Ability to work independently and manage multiple priorities
- A proactive, problem-solving mindset
If you have the relevant experince and would like to be considered for this opportunity please contact Denise at the Glasgow office to discuss in more detail.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
