Legal PA

Anderson Knight are delighted to be recruiting for a Personal Assistant (PA) to support a busy team in a Glasgow law firm.

Key Responsibilities:

• Produce and format correspondence, reports, presentations, and other documents accurately using standard office software (e.g. Word, Excel, PowerPoint, PDF tools)

• Transcribe digital dictation and assist with the preparation and editing of complex or lengthy documents

• Open and close client files in line with firm procedures, including coordinating with compliance and finance teams as needed

• Manage diaries, coordinate meetings, book rooms, and arrange catering or technical support as required

• Monitor and manage email accounts, including those of absent team members, ensuring timely responses and filing

• Take minutes at team meetings and assist in following up on agreed actions

• Support billing processes by preparing invoices, tracking payments, and updating client fee portals

• Handle general administrative tasks such as filing, scanning, photocopying, and managing correspondence

• Liaise with clients and contacts in a professional manner, redirecting queries where appropriate

• Arrange travel and accommodation, prepare itineraries, and manage expense claims

• Maintain accurate contact records and assist with updating internal databases

• Support ad hoc tasks including event planning, training coordination, and team administration

• Collaborate with internal teams such as Finance, IT, Facilities, and Marketing to ensure seamless support

• Provide cover for other PAs and support teams across departments when required

Essential:

• Proven experience in a PA, executive assistant, or administrative support role

• Excellent organisational skills and attention to detail

• Ability to prioritise tasks and manage competing deadlines

• Strong communication and interpersonal skills

• Proficient in Microsoft Office and other standard business software

Desirable:

• Experience working in a legal, professional services, or corporate environment

Submit your CV to be considered for this opportunity!