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Job Title: Leadership Administrator (6-Month Fixed Term)
Location: Gloucester Head Office, Barnwood
Hours: 24 per week — Tuesday to Thursday, with flexibility required (08:30 - 17:00)
Salary: £21,000
Benefits: Free lunch on Thursdays, Health Cash Plan, Retail discounts and Pension Salary Sacrifice upon successful completion of probation.
Main Purpose
The Leadership Administrator will provide proactive administrative and organisational support to the Leadership Team and Board of Directors. The role includes coordinating board activities, managing communications, preparing meeting papers and minutes, organising diaries and travel, and maintaining key governance documentation.
Working closely with board members and internal teams, the postholder will ensure the smooth running of board operations, efficient governance processes, and effective delivery of the Board’s priorities.
Administrative Tasks
- Provide comprehensive administrative support to the Board and Leadership Team.
- Manage complex diaries, meeting schedules, travel, and event logistics.
- Streamline administrative processes and contribute to continuous improvement initiatives.
- Provide coordination or leadership support for administrative team members when required.
- Liaise with Finance over expense and budgetary requirements in relation to accommodation, travel, venue hire and catering.
Board Meetings
- Prepare agendas, board packs, presentations, reports, and correspondence.
- Maintain effective communication between the Board, senior management, and external partners.
- Handle confidential information with professionalism and discretion.
Meeting & Project Administration
- Book and coordinate Leadership & project meetings, ensuring calendars align, taking minutes or tracking outcomes, following up on actions and drafting business wide communications.
- Create, maintain and update presentations.
- Attend board and committee meetings, take minutes, and track action items.
- Support project teams by maintaining records, monitoring progress, and coordinating documentation.
The summary of main duties & responsibilities is not intended to be an exhaustive list of tasks performed. You may be required to undertake additional duties as are necessary to promote the smooth and efficient running of the business.
Skills:
- Strong organisational and time management skills with the ability to prioritise multiple demands.
- Excellent written and verbal communication, including report writing and professional correspondence.
- Advanced diary and email management capability.
- Proficient in Google, Microsoft Office 365, Teams, and related business software.
- Experienced in meeting preparation, minute taking, and document control.
- Skilled in document and presentation creation, editing, and digital filing systems.
- Highly organised, detail-oriented, and process-driven.
- Strong interpersonal and customer service skills, both in person and over the phone.
Qualifications & Experience:
- Level 2 Business & Administration qualification(advantageous).
- Currently studying for or holding a Project Management qualification (desirable).
- Demonstrated experience in administrative and project support roles.
- Proven experience supporting senior leaders, executives, or boards.
- Experience in SMEs and multinational organisations.
- Familiarity with governance, compliance, and board-level processes (desirable).
