Finance Administrator

We are a 3 form entry primary school from Reception to Year 6, which also includes a 52 place Nursery. Harris Primary Academy Chafford Hundred (HPACH) is a successful academy that was judged outstanding in every category in our March 2025 Ofsted inspection.

We are a sister school to Harris Primary Academy Mayflower and Harris Academy Chafford Hundred, along with the other Academies in the Harris Federation. We work very closely together and share the very best practice and leadership knowledge and capacity to make the education we offer outstanding. Our shared belief is that children thrive when they feel consistently happy and safe at school and our commitment to excellence is encapsulated in our vision statement: "Excellence, Every child, Every day."

Our Core values of: Resilience, Respect, Responsibility, Community and Kindness underpin everything that happens at Harris Primary Academy Chafford Hundred. They are our foundations and we have a clear expectation that all adults, as well as children and staff, model and respect these values both inside and outside the academy.

Our team are committed to every child, and aim to develop confident and creative learners who leave the academy ready for secondary and the world ahead of them. We proudly celebrate our children’s diversity and achievements, from both school and at home.

Whether they are learning English and Maths, Latin or Mandarin, competing in sports, or discussing their dream occupations, we do whatever it takes to ensure our pupils gain the confidence to aspire and flourish in life.

At HPACH, we work tirelessly to make sure that every child comes to recognise their own potential. As a result of the exceptional practice at our academy every single day, our children achieve outstanding outcomes each year and we are incredibly proud of them. Alongside academic achievement, we want our academy to be a safe and caring space for children who are excited and happy to come to school every day to learn, grow and develop.

To discover more about our culture, ethos and what it is like to work here, visit the Why Work For Us page.

Harris Primary Academy Chafford Hundred is seeking a dedicated and proactive Finance Administrator to join our team. Whether you’ve gained experience in finance through professional roles or school-based responsibilities, this is a fantastic opportunity to bring your skills to a friendly and supportive academy environment.

In this role, you’ll play a key part in managing financial processes and supporting administrative operations, helping ensure our academy runs smoothly and efficiently for the children we serve.

Your responsibilities will include:

• Creating purchase orders
• Obtaining authorisation for, coding and posting purchase invoices
• Checking of all deliveries to the Academy, liaising with site staff as to distribution of order
• Raising cheques / BACS for purchase invoices
• Making payments
• Journal entries on accounting system
• Cash / bank reconciliation and reports
• Collecting money from students for educational visits
• Reconciling the petty cash on a monthly basis
• Reconciliation of academy credit card
• Liaison with cost centre budget holders
• Maintenance of Fixed Asset Register
• Academy banking
• Assisting Finance Business Partner in monthly balance sheet reconciliations
• Dealing with incoming and outgoing finance post
• Raising sales invoices for lettings
• Banking of cash and cheques
• Supporting the Academy in finding ways to raise capital funding
• Creating a business plan for lettings and liaising with the Executive Principal to action
• Supporting any Academy training events that may raise capital
• Giving financial support for any capital spend projects
• Finding ways in which the Academy can get better value for money, through better procurement or other innovative ideas

A full list of duties can be found in the Job Pack.

We would like to hear from you if you have:

• Qualifications to A level or equivalent
• Knowledge of school finance systems
• Knowledge of a variety of financial recording systems
• Knowledge of the budget setting process
• Understanding of the role and function of external audit
• At least three years’ experience working in a finance department
• Experience of working within financial controls
• Experience of assisting with budget setting and budget management

For a full job description and person specification, please download the Job Pack.

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includesour Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more aboutour benefitson our website.

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.