Document Controller

My client are seeking a proactive and detail-oriented Document Controller to support their project delivery teams by maintaining robust document control processes and leveraging project data for decision-making. The ideal candidate will be a self-starter with strong IT skills, particularly in MS Excel and Dalux, and will play a key role in ensuring operational efficiency and compliance.

• Collaborate with stakeholders to define system and operational requirements

• Document workflows, data flows, decision points, and integration with other systems

• Provide system support including training, resource allocation, and issue resolution

• Offer analytical support to project teams, enhancing administrative workflows

• Manage and process contractor timesheets with accuracy

• Coordinate and conduct site inductions for new staff and contractors

• Analyse project data and produce visual reports to aid strategic decision-making

• Manage document control systems including technical documentation, drawings, and correspondence

• Maintain document registers, ensuring accuracy and accessibility

• Prepare, compile, and close out Operations & Maintenance Manuals and Handover Documentation

• Distribute latest approved documents to relevant teams

• Ensure organized archiving and adherence to company documentation procedures

• Handle communications, including emails, calls, and written correspondence

• Perform general office administration tasks such as supply ordering, printing, and meeting coordination

• Support office maintenance to foster a productive working environment

• Take on additional tasks as needed to support the wider team

• Advanced IT proficiency: Strong in MS Excel (pivot tables, formulas, data manipulation) and Dalux

• Analytical mindset: Able to interpret data and develop actionable visual insights

• Organised and detail-focused: Ensures accuracy and compliance in documentation and data

• Self-motivated: Works independently, takes initiative, and solves problems proactively

• Effective communicator: Presents data clearly and collaborates well with teams

• Familiarity with Power BI, AI tools, or other emerging technologies to enhance reporting and efficiency

• Previous experience in a similar role within a construction, engineering, or project-based environment