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Legal Secretary

2i Recruit Ltd
Posted 17 days ago, valid for 15 days
Location

Guildford, Surrey GU1 3HW, England

Salary

£26,000 - £30,000 per annum

Contract type

Full Time

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Sonic Summary

info
  • Salary: Not specified
  • Experience: Minimum of 2 years as a Legal Secretary
  • Full time and office based role in Guildford
  • Key responsibilities include preparing correspondence, filing, arranging meetings, and providing client support
  • Skills required: Secretarial qualifications, excellent typing speed, advanced IT skills, good customer care, and a proactive approach to work

Our client based in Guildford is seeking a diligent Legal Secretary to provide support in the Private Client department. The right candidate will be expected to use a high degree of self-management and initiative. This role is full time and office based.

Key Responsibilities:

  • To work for a team of Private Client solicitors/fee earners in conjunction with two other support staff.
  • Prepare correspondence and documents through audiotyping and word processing.
  • Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
  • Prepare mail and enclosures for dispatch.
  • Arrange for all copying to be done, in person if an Office Assistant is not available to undertake the task.
  • Make appointments, arrange meetings and maintain an up-to-date diary for his/her fee earners.
  • Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
  • Provide refreshments when asked to do so.
  • Provide support to other secretaries as required.
  • Provide guidance to junior and temporary secretaries when required to do so.
  • Attend to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
  • Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
    Undertake on-line form filling requirements
  • Operate the firm's case management system
  • Maintain or improve on the current standards of document presentation
  • Consider improvements to the efficiency of the department.

Experience and Skills Requirements:

  • Secretarial qualifications with excellent typing speed
  • Minimum of 2 years' experience as a Legal Secretary
  • Advanced IT skills in relevant packages
  • Keeps up with fee earners' work production
  • High accuracy levels
  • Communicates professionally with clients both on the telephone and personally
  • Provides good customer care
  • Demonstrates a pro-active approach to work and clients
  • Progresses client matters without supervision and in the absence of fee-earners
  • Takes on other tasks
  • Demonstrates clear commitment to the Firm and a genuine interest in legal work
  • Has a good attendance record year on year
  • Demonstrates a positive attitude.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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