Senior Bookkeeper (Part Time)

Role: Senior Bookkeeper (part time)
Location: Haywards Heath with Hybrid working (minimum of 2 days in office)
Hours: Part time Monday to Friday, 10:00am - 2:00pm
Pay: 22,000 - 26,000 per annum

An excellent opportunity has arisen for a Senior Bookkeeper to join one of our longstanding clients, a successful and expanding agency. The role offers the chance to work within a dynamic environment supporting a range of projects, with a focus on professional development and team collaboration.

Benefits:

• Home and hybrid working flexibility
• Competitive salary
• Collaborative and supportive team culture
• Opportunities for professional development and growth

The Requirements:

• Experienced in bookkeeping and general financial administration within small business settings
• Proficient in QuickBooks, with additional experience using Xero and other accounting software
• Familiar with hourly rate billing, timesheet processing, and cost tracking
• Background in medical communications/marketing agency environments, with insight into project-based financial workflows
• Skilled in Microsoft Office Suite, especially Excel, Word, and PowerPoint
• Exceptional attention to detail with proven ability to maintain accuracy while multitasking
• Strong organisational and task prioritisation skills, able to manage competing deadlines
• Professional, approachable, and customer-oriented in both written and verbal communication
• Resilient under pressure, able to function effectively in fast-paced environments
• Reliable team player who contributes positively to collaborative work environments
• Demonstrates a problem-solving mindset, addressing issues proactively and logically
• Accurate in data entry and record-keeping, maintaining confidentiality and compliance
• Flexible and adaptable, with a willingness to take on varied tasks and assist with out-of-hours responsibilities when needed

Key Responsibilities:

Purchase Ledger Management:

• Approve and code supplier invoices accurately and efficiently
• Allocate expenses appropriately within event budgets
• Manage cross-charging of expenses between cost centres/projects
• Ensure timely supplier payments in accordance with banking limits
• Generate and distribute supplier remittance advices

QuickBooks & NatWest Bank Management:

• Create client quotes and issue invoices
• Assist in preparing VAT returns and ensuring HMRC compliance
• Reconcile credit card transactions regularly
• Manage and approve payments as required

Pharmaceutical Client: Transfer of Value (TOV) Compliance:

• Process speaker and delegate expenses in line with event timelines
• Complete and submit TOV spreadsheets accurately and on time
• Ensure out-of-scope expenses are correctly invoiced to clients

LCW Budget Oversight:

• Maintain accurate data entry in QuickBooks
• Track consultant activity via timesheets to compare hours vs. PO for invoicing
• Generate regular budget reports for internal project tracking
• Complete vendor setup paperwork for new and existing clients

Society Finance Support:

• Monitor and track sponsorship revenue
• Code society and event expenses into relevant budgets
• Coordinate speaker honorarium and related expense payments
• Issue and log remittance advices to relevant stakeholders

If you're keen to join an exceptional team where your skills will be valued, and you'll have the opportunity to grow within a thriving, dynamic business, please apply to this Team Administrator role below or call Jamie Woodward on (phone number removed) between 9am - 5:30pm.