Facilities Finance and Admin Manager

Facilities Finance & Admin Manager

Location: Hull
Salary: £35,000 – £40,000 p/a
Contract: Temporary to Permanent

Are you ready to step into a vital leadership role at the heart of facilities management? We’re currently recruiting for a Facilities Finance & Admin Manager to join a major PFI contract in Hull — an opportunity to make a real impact managing both financial performance and operational delivery.

You'll lead a small, dynamic team (currently three strong) and oversee the helpdesk function and the financial administration that keeps the contract running smoothly.

Key Responsibilities:

• Team Leadership: Manage, mentor, and support a small admin team, ensuring helpdesk operations are efficient and responsive.
• Financial Management: Take ownership of financial reporting, including month-end processes (income and cost accounting, stock reporting, P&L accounts, variance analysis, and forecasting).
• Budgeting & Forecasting: Manage annual budgets, monthly forecasts, and contribute to budget versus actual analysis with detailed commentary.
• Facilities Admin: Coordinate PPM schedules, statutory inspections, and reactive maintenance reporting through CAFM systems, ensuring full compliance with legal and contract obligations.
• Invoice & Cost Control: Reconcile catering, variations, damage, hospitality, and community use accounts, and manage cash reconciliation.
• Stakeholder Management: Liaise directly with subcontractors and clients to resolve invoice queries, process variations, and maintain service records.
• Payroll & HR Admin: Manage monthly timesheets, sickness records, and payroll submissions.
• Operational Support: Support minor works projects, procurement activities, and help ensure smooth day-to-day office and facilities operations.

What We're Looking For:

• Experienced People Manager: Confident in leading teams and managing relationships at all levels.
• Financially Savvy: Solid background in financial administration, budget management, and cost control.
• Facilities Management Knowledge: Understanding of FM operations is essential; PFI contract experience is highly advantageous.
• Tech-Savvy: Comfortable using CAFM systems and Microsoft Office Suite (especially Excel).
• Detail-Obsessed: High level of attention to accuracy and compliance in financial and operational reporting.
• DBS Clearance: Enhanced DBS will be required for this role